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5 Effective Time Management Tips for Principals

 

Stressed PrincipalIt’s surprising that more principals don't insist on comfortable, high-quality memory foam sofa beds in their office. By the time you factor in the hours spent before work and after work trying to catch up on all the work you can't do while you're...at work, your personal life can become a mere blip on the radar. But that’s not how it should be—at least not all the time. How can principals be outstanding at their job without sacrificing their entire sense of self? Three words: Effective Time Management.

In an article written for Education World, Gary Hopkins has—with the help of more than a dozen principals across the country—compiled a list of effective time management tips for principals. We’ve boiled it down to what we feel are the 5 essentials.


5 Effective Time Management Tips for Principals

  1. Do, Delegate, or Dump? One of the first steps in focusing your priorities is to decide what things need to be done by you, what can be delegated to someone else, or what needs to just be dumped altogether. Step back from your daily routine and habits, and see what is really working and what's detracting from productivity potential. No principal is an island, so you might even ask for input from a trusted secretary or colleague. You might be able to isolate non-essential activities that are wasting precious time.

  2. Keep Priorities a Focus. Once you have skimmed the unnecessary fat from your daily routine, make sure to keep priorities an overarching focus. If doing 5-minute classroom walk-thrus are a priority for you, then do them. If you receive an unexpected phone call or drop-in visitor beforehand, politely and graciously explain you have a previously scheduled engagement and let them email you to re-establish a time that will work.

  3. Satellite Offices. It's hard to remain visible around campus and keep up with all the in-office work you are responsible for. If you can find a way to create "satellite offices" on campus, you may be able to do both at the same time. Think of all the time you spend online. Does your campus have a computer room - or perhaps several? Pop in and use one of the school's computer's to catch up on work, visit with some students, and be available to the variety of teachers passing through. Grab a "to-do" paperwork file from your desk, find an empty classroom desk, and work in the hallway once in a while. Students will love it, teachers will stop and chat, and you can maximize the best of both worlds.

  4. Delegate. So this was a component of #1 but it's so important it deserves its own number. You absolutely must learn to trust others to do their job and recognize that their way is just as good as yours, even if it's different. Consider putting a "Leadership Team" together, based on volunteers (so you know they want to help) and then meet regularly to delegate work to interested and willing helpers.

  5. Close the Door. Visibility is important, but equally important is uninterrupted time. Set very clear, regular (so your secretary gets used to it) blocks of time where you are absolutely not to be interrupted for any non-emergency situation. Whether you need to catch up on e-mail, eat something (heaven forbid!), or return phone messages, you'll enjoy having a host of things checked off your list-of-things-to-do.

Really, it all comes down to balance. Don't jump on the cultural "do everything" bandwagon because it's impossible. Just focus on the essentials; the more you're able to cull the time wasters, the more productive and energetic you will be.

 

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Comments

Good info and right to the point. I am not sure if this is in fact the best place to ask but do you folks have any thoughts on where to get some professional writers? Thx :)
Posted @ Wednesday, October 17, 2012 5:52 PM by Used iPad
I couldn't agree with you more. 
I especially like #2. It's always important to keep your priorities in check. You might not notice that you're spending quite an awful lot of time on things that aren't really that important. 
You could take a look at this detailed Infographic for you to know what those common time wasters are that might affect managing our time the right way.
Posted @ Monday, October 29, 2012 8:42 PM by Conor Angelo Monroy
Thank you for reading, Conor.  
 
 
 
Ryan
Posted @ Tuesday, October 30, 2012 8:11 AM by Ryan
It's always nice to read articles about time management. :) Thanks for taking the time to reply, Ryan.
Posted @ Wednesday, October 31, 2012 10:20 PM by Conor Angelo Monroy
Nice information, many thanks to the author. This is a great informatics site.
Posted @ Tuesday, December 18, 2012 5:12 AM by ipad covers
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Posted @ Friday, December 21, 2012 12:25 AM by A. Harrison Barnes
you're spending quite an awful lot of time on things that aren't really that important. 
 
Loading Arm
Posted @ Wednesday, February 06, 2013 4:39 AM by Loading Arm
No principal is an island, so you might even ask for input from a trusted secretary or colleague. You might be able to isolate non-essential activities that are wasting precious time. 
Posted @ Saturday, February 09, 2013 3:47 PM by Damenperücke
Really, it all comes down to balance. Don't jump on the cultural "do everything" bandwagon because it's impossible. Just focus on the essentials; the more you're able to cull the time wasters, the more productive and energetic you will be.
Posted @ Monday, February 18, 2013 6:13 AM by Backlink Traffic
No principal is an island, so you might even ask for input from a trusted secretary or colleague. You might be able to isolate non-essential activities that are wasting precious time.
Posted @ Friday, March 08, 2013 10:57 PM by www.inloox.com
Thanks for sharing a well-informative tips!! For time management, I have been using cloud-based time recording software from Replicon. I would like to recommend this software for all, as it will satisfy all your time management needs. 
 
It can be more useful, not only for principals but also for all professionals. My personal opinion about this software is that it is an excellent software that helps businesses of all scales to function efficiently.
Posted @ Tuesday, July 30, 2013 1:02 PM by Nathalie.cruz
Very informative information for administrators. This will help make my task as an administrator more effective. 
Posted @ Saturday, August 24, 2013 12:20 AM by joyceline Charles
If you are working on numerous jobs, it is really important to have a good time management. Incredibly a great page you've got in here indeed. thanks..
Posted @ Thursday, August 29, 2013 2:45 AM by computer desk
Nice tips. I will definitely implement these in my life. proper time tracking and management always have a right direction and more positive sense in any kind of business.
Posted @ Friday, August 30, 2013 3:57 AM by Quickbooks Time Tracking Software
Great post!!! effective management tips for us. I really appreciates your article. Keep it up waiting for more interesting stuff.
Posted @ Wednesday, September 04, 2013 4:06 AM by AC Cape Coral @ SouthWest Heating and Cooling
Thanks for the valuable tips on time management.It helped me a lot.
Posted @ Sunday, March 09, 2014 10:11 PM by java training in chennai
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